Please submit your applications electronically via our career portal.
Joint data processingApplications are processed within the Vivecti Group under joint responsibility (Art. 26 GDPR). The following
companiesare involved in this process:
We also engage external recruitment agencies to assist with the application process; these agencies then work with us to post job listings, receive applications, select candidates, and, where appropriate, draw applicants’ attention to suitable job openings. This information, along with the name of the respective recruitment agency that shares responsibility for data processing with us in these cases, is clearly indicated in the relevant job listing.
The joint responsibility agreements stipulate that the parties jointly process the personal data of individuals who apply to the respective companies in order to enable optimal workforce planning, that is, for the purpose of establishing an employment relationship and to fulfill any legal obligations in the context of employment relationships. Furthermore, it has been agreed that each party is responsible for the data processing it carries out, meaning it independently assumes all rights and obligations arising therefrom, including the handling of data subjects’ rights. Nevertheless, data subjects may contact any of the parties at any time with their concerns and claims.
personal data
Data we receive from you as part of the application process
Information you have voluntarily provided to us as part of the application process
Master data (name and address, employee ID)
Resumes, certificates
Employment details (job description, probationary period, start and end dates),
School education, diplomas, and vocational training
Contact information (phone, fax, email)
In some cases, additional data such as date and place of birth, gender, age, religion, and nationality
If verification of the legality of employment is required: Submission of a work permit or authorization
If applicable, health data for assessing work capacity
Voluntary: Indication of whether a severe disability exists
Purposes of processing
Processing of any contractual relationships
Where applicable, providing tailored contract offers
Protection of legitimate interests (e.g., ensuring security and operations, other legitimate interests of our company
Legal Basis
Article 6(1)(b) of the GDPR: Justification, for the conduct and conclusion of a recruitment process
Compliance with a legal obligation existing in this context pursuant to Art. 6(1)(c) GDPR (where applicable, Art. 9(2)(b) GDPR in conjunction with Art. 6(1)(c) GDPR)
Protection of legitimate interests (Art. 6(1)(f) GDPR)
Compliance with legal obligations (statutory retention and documentation requirements): Art. 6(1)(c) GDPR
Source of the data
Recipients of the data
Where applicable, the relevant departments of the Vivecti Group and the HR consulting firm, acting under joint responsibility
Data processor for applicant management: softgarden e-Recruiting GmbH, Tauentzienstr. 14, 10789 Berlin. A data processing agreement pursuant to Article 28 of the GDPR has been concluded with the provider
Retention period
Other data processing activities as part of the application process
Data processing on the career portal website
We use the JSESSIONID cookie on the career page as a technically necessary session cookie. This cookie stores a so-called session ID, which allows us to associate various requests from your browser with the same session. This allows your computer to be recognized when you return to our website. This session cookie is deleted when you log out or close your browser.
Data processing for additional features of our career portal:
Functionality | Description | Legal Basis |
Status updates during the application process | If you apply to us through a job board (e.g., Hellowork, Stepstone), the data you submit will be automatically transferred to our recruiting system. On some of these job portals, you have the option to track the status of your application in your account on the respective job portal. To do this, our service provider, softgarden e-recruiting GmbH, transmits the status of your application (receipt, processing of the application, rejection) to the job portal on our behalf. The status update in your account on the job board will appear with a delay (up to four weeks) so that we can inform you personally about the status of your application beforehand. For more information about data processing, please refer to the privacy policy of the respective job board through which you applied. | Art. 6(1)(b) GDPR: Initiation of an employment relationship |
“Job-Abo” Subscription | To stay informed about new job openings, you can subscribe to the job newsletter or view relevant positions on our career board (RSS feed). You can refine your subscription by specifying your desired job type and location. You will also need to provide your email address to subscribe. | Art. 6(1)(a) GDPR: Consent to receive the newsletter. You may withdraw your consent to receive the newsletter at any time by clicking the unsubscribe link in the newsletter. |
"Salary Statistics" Module | Our data processor, softgarden, will give you the opportunity at various stages of the application process to provide feedback on your salary expectations and the salaries offered to you. The information provided in this context will be anonymized and processed without any link to your name or contact information. softgarden processes this data in anonymized form for its own purposes (statistics, analysis, studies) and is the controller of this processing within the meaning of Article 4(7) of the GDPR. | Art. 6(1)(a) of the GDPR: This is done only with your consent through your participation and on a strictly voluntary basis. |
Online-Surveys „Easyfeedback“ | At the end of the application process, softgarden may display a link inviting you to complete a survey. The survey is conducted via a service provided by easyfeedback GmbH to gather feedback on the application experience. Softgarden conducts this survey as the controller within the meaning of Article 4(7) of the GDPR and processes the collected data in an anonymized form for its own purposes (statistics, analysis, studies) as well as for the further development of softgarden products. The collection of survey data is secured by default using SSL encryption, and softgarden does not establish any personal references during the evaluation. You may discontinue the survey at any time. The data processed up to the point of discontinuation may be used for the purposes mentioned above. For more information on easyfeedback’s data protection practices, please refer to the following link: https://easy-feedback.de/privacy/datenschutzerklaerung.. | Art. 6(1)(a) GDPR: Your participation in the survey is entirely voluntary, and by participating, you consent to the processing of your data. softgarden processes the data for evaluation purposes in an anonymized form. |
Talentpool | IAs part of your application or by clicking the “Get in Touch” button, you have the opportunity to apply to join our talent pool. This data processing is necessary to automatically consider you for future job postings, including similar or otherwise suitable positions. If you register for the talent pool via the “Get in Touch” button, the following information will be requested: Title, academic title (optional) First name, last name, email address Job fields of interest Current career level Preferred location(s) XING profile or resume
| Art. 6(1)(a) GDPR: Inclusion in the talent pool is entirely voluntary and requires your consent, as well as the use of an opt-in link. The legal basis is |
The processing of this data is necessary for the recruitment process. An employment contract cannot be established without the provision of this data.
